Bid Coordinator & Take Off Specialist

About the Role

A US-based commercial paving and hardscape construction company operating across multiple regions is seeking an offshore Bid Coordinator and Takeoff Specialist to support its Sales Estimating teams. This is a front-end bid process role: you will manage bid inboxes, qualify incoming invitations, set up projects in STACK, and perform quantity takeoffs so that estimators can focus their time on pricing and sales activity.

This role carries significant organizational visibility and sits at the core of the company's growth and business development process. Accuracy, consistency, and diligence are essential — a missed bid date or an imprecise takeoff has a direct impact on the company's ability to compete and win work. The ideal candidate combines construction takeoff experience with strong written communication, self-management, and a high level of professionalism working across time zones.

Key Responsibilities

Bid Coordination

•      Monitor and work the regional bid inboxes daily, ensuring every invitation to bid is reviewed and dispositioned without delay

•      Review incoming bid requests and determine whether the scope aligns with the company's product and service offering

•      Assign qualified bids to the appropriate region and estimator, flagging time-sensitive or high-value