Office Administrator | Athens

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services based in Athens, Greece, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.

We are currently seeking an Office Administrator who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative and office support to ensure smooth daily operations
• Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team
• Liaise with suppliers, clients, and other external parties to address and resolve routine issues
• Proactively follow up on outstanding matters to ensure prompt resolution
• Prepare and organize documents as needed, maintaining accuracy and accessibility
• Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries
• Plan and coordinate events, conferences, and meetings, ensuring all logistics are in