Sr. Recruiting Coordinator (R5646)

The Sr. Recruiting Coordinator – EMEA is an individual contributor responsible for providing high-level operational and administrative support to the Talent Acquisition function, with primary ownership of complex interview scheduling, candidate travel coordination, and recruiting operations across EMEA.

This role independently manages high-volume and complex interview logistics across multiple countries, time zones, and stakeholder groups while delivering a seamless and high-touch candidate experience. The Recruiting Coordinator partners closely with recruiters, hiring managers, executives, and cross-functional teams to anticipate and resolve coordination challenges and support the successful execution of global hiring initiatives.

As an experienced member of the Talent Acquisition team, this role also serves as a resource for recruiting coordination best practices, identifies opportunities to improve operational processes, and helps establish scalable and consistent ways of working as the organization grows.

Essential Duties and Responsibilities

Interview Coordination

• Independently manage high-volume and complex interview scheduling across multiple countries and global time zones
• Coordinate complex calendars involving candidates, interview panels, hiring managers, executives, and other key stakeholders
• Arrange virtual and in-person interviews, including multi-stage and multi-day interview processes
• Anticipate scheduling constraints and proactively identify solutions to minimize delays and ensure an efficient hiring process
• Prepare and distribute accurate interview confirmations, calendar invitations, interview schedules, and relevant materials
• Manage last-minute scheduling changes and competing priorities with professionalism, urgency, and sound judgment
• Ensure interview details and candidate activity are accurately maintained within Talent Acquisition systems
• Partner with recruiters and hiring teams to determine effective scheduling approaches for complex or business-critical searches
• Serve as a resource to the Talent Acquisition team on interview coordination practices and processes

Candidate Travel & Logistics

• Independently coordinate domestic and international candidate travel, including flights and accommodations
• Prepare and distribute detailed candidate itineraries and ensure candidates have the information necessary for a seamless interview experience
• Coordinate complex or time-sensitive travel arrangements across multiple EMEA locations
• Manage travel changes, cancellations, disruptions, and other unexpected issues while minimizing impact to candidates and interview teams
• Ensure candidate travel arrangements comply with applicable company travel policies and budget guidelines
• Partner with internal stakeholders and external vendors, as appropriate, to resolve travel and logistical issues
• Identify opportunities to improve candidate travel processes, documentation, and operational consistency

Candidate Experience

• Serve as a primary point of contact for candidates throughout the interview process, providing timely, professional, and high-touch support
• Deliver clear and proactive communication to candidates across multiple countries and time zones
• Anticipate candidate questions and logistical needs and proactively address issues that could affect the interview exp