Medical Records & Legal Request Specialist

About the Role

We are seeking a highly organized, tech-savvy, and detail-oriented Medical Records & Legal Request Specialist to manage our end-to-end medical records, health information exchange, and legal request workflows.

This is a fast-paced, high-volume role requiring high computer literacy and the ability to seamlessly toggle across multiple digital platforms without losing accuracy. You will process incoming medical record requests from attorneys, patients, and healthcare providers, maintaining strict HIPAA compliance and tracking every stage of the process in an active intake log.

Requirements

Key Responsibilities

• Medical Records Processing: Efficiently upload, email, and fax patient medical records and lab reports in response to authorized requests.
• Legal Request Management: Process legal record requests from law firms, attorneys, and courts; review HIPAA-compliant authorizations and legal releases to ensure appropriate access.
• Intake & Tracking: Maintain and update a real-time master intake log in Microsoft Excel to track request statuses, pending actions, and fulfillment deadlines.
• Cross-Platform Navigation: Daily operation across multiple specialized systems, including:
• Valant: EMR platform for pulling patient charts and medical