Sales and Purchasing Specialist

SWK Technologies looking for a highly organized and detail-oriented Sales and Purchasing Specialist to support our purchasing, order management, billing, and accounting processes.

This role is ideal for someone who enjoys keeping things organized, tracking details from start to finish, and working across multiple teams to make sure orders are processed, vendors are paid, customers are billed accurately, and everyone has the information they need.

What You’ll Do

Purchasing & Order Management

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain positive, professional vendor relationships.
• Process vendor payments and maintain accurate order and billing records.
• Track outstanding and payment-pending orders.
• Communicate order status, delays, and issues to internal teams.
• Research and help resolve order, payment, vendor, and billing discrepancies.

Billing & Accounting Support

• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Calculate monthly Sage partner commissions and maintain supporting documentation.
• Enter accounts payable transactions accurately and on time.
• Assist the Accounting team with month-end close activities.
• Help reconcile purchasing, billing, and payment discrepancies