Accounts Payable Specialist

Summary 

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The Accounts Payable Specialist works closely with vendors to resolve discrepancies, supports the payment process, and maintains organized records to support internal controls and audit requests. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Key Responsibilities 

• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved inv