Executive Administrative Assistant

Location:  Scotts Valley, CA (Hybrid)

Universal Audio is looking for an experienced, tech-forward Executive Administrative Assistant local to the Scotts Valley, CA area to join the Office of the CEO. Reporting to the Executive Assistant to the CEO, this role provides high-level administrative and operational support to our executive leadership team. Our executives and teams work in a hybrid environment, so you will keep leaders organized and informed whether they are in the office, working remotely, or traveling, and you will use AI tools daily to draft, summarize, research, and automate routine work. The role requires sound judgment, discretion, and the ability to work independently; the work is generally of a critical or confidential nature.

Responsibilities

   Executive Support

• Manage complex, fast-changing calendars across time zones; prioritize competing requests, resolve conflicts, and protect focus time.
• Coordinate virtual, in-person, and hybrid meetings, including video conferencing (Zoom, Google Meet, Teams), conference room setup, and technology facilitation.
• Arrange domestic and international travel, build detailed itineraries, and prepare and reconcile expense reports.
• Prepare agendas, briefing