PMO & Portfolio Coordination Consultant

Job Description

We are currently looking for PMO & Portfolio Coordination Consultant for our Qatar operations

Role summary:

The PMO & Portfolio Coordination Consultant will support the Strategy PMO in portfolio reporting, CapEx planning coordination, governance follow-up, and executive management reporting. The role requires strong hands-on coordination, data consolidation, stakeholder follow-up, and reporting skills to ensure accurate, timely, and actionable portfolio information across business, Finance, and PMO stakeholders.

Key responsibilities

Portfolio Reporting & Monitoring

• Consolidate updates from project managers and business units

• Maintain portfolio dashboards and project trackers

• Perform data-quality reviews and challenge missing or inconsistent information

• Prepare weekly, monthly, and ad hoc portfolio reports

• Track milestones, approvals, deliverables, and outstanding actions

• Proactively follow up with stakeholders for timely updates

• CapEx Planning & Coordination

• Coordinate annual CapEx collection across divisions and subsidiaries

• Consolidate and validate CapEx submissions

• Track CapEx requests through governance and approval stages

• Reconcile CapEx information across business, Finance, and PMO records

• Prepare prioritization and management decision packs

• Maintain CapEx pipelines and trackers

• Support reforecasting and budget-adjustment exercises

• Produce reporting on CapEx consumption, pipeline, and approval status

• PMO Coordination & Management Reporting

• Coordinate governance meetings and prepare agendas, packs, and minutes

• Maintain action logs and follow up on outstanding actions

• Develop executive presentations and management reports

• Analyze portfolio information and highlight key observations

• Support project managers in complying with PMO requirements

Required skills

• Strong hands-on PMO / portfolio coordination experience

• Advanced Excel skills, including pivot tables, lookups, reporting, and data reconciliation

• Excellent PowerPoint and executive presentation skills

• Experience with portfolio/project management systems, preferably Planview and/or MS Project

• Strong data validation, cleansing, and reconciliation capabilities

• Strong stakeholder coordination and follow-up skills

• Ability to work with senior stakeholders and across PMO, Finance, and business teams

• Excellent written and verbal communication skills

Joining time frame: 2 weeks (maximum 1 month)