Executive Assistant

Overview of the Role

The purpose of the Executive Assistant is to support the Executive Team. The Executive Assistant will mostly manage business-related tasks for the team, such as creating reports, organising travel and accommodation, taking minutes and other organisational tasks. 

Responsibilities:

• Managing the executive’s calendar, scheduling and preparing for meetings, and coordinating travel. 

• Working with or managing other administrative teams or projects, which may include the executive’s personal assistant. 

• Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provides the executive with everything necessary to make decisions. 

• Administration can include expense reports as well as reports that the executive needs to stay on top of the information required to do their job. 

• Can include everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included. 

• Responding to email, managing the executive’s inbox, taking phone calls and, in general, serving as a gatekeeper so that only the necessary communication comes thro