Executive Assistant - US hours

Our client in the US is looking for a dedicated personal and executive support resource to the principal, providing high-level organization, communication, coordination, personal administration, follow-through, and special project support.

This role will help ensure that priorities are organized, commitments are tracked, information flows efficiently across the organization, and personal and business matters are handled with discretion and attention to detail.

The ideal candidate is highly organized, proactive, discreet, resourceful, and capable of operating independently with limited day-to-day direction.

Responsibilities

• Manage the clients calendar, appointments, travel, reminders, correspondence, email follow ups, meeting preparation, meeting notes, and action items, while maintaining an organized executive task list and tracking delegated commitments through completion.
• Coordinate with the Controller, Senior Property Manager, attorneys, CPAs, lenders, vendors, family members, and other team members on the clients behalf, helping ensure that information and decisions reach the appropriate person.
• Handle personal and family administration, including primary residences, second home and short term rental coordination, vehicles, reservations, YPO matters, personal records, and special projects.
• Maintain the clients personal and executive files and coordinate documentation with attorneys, CPAs, lenders, insurance