Office Administrator
Yellowstone Local is proud to represent E Tabb Design Construction & Development LLC, an industry leader in commercial construction.
If you’re organized, dependable, and good at keeping people, schedules, and day-to-day office operations on track, this is a role where your work will make a difference.
What's in it for You?
Pay: $23.00 to $28.00 per hour, based on qualifications and experience
Full-time position
Monday through Friday schedule, 8:30 AM to 5:00 PM
Consistent weekday hours
In-person position in Louisville, KY 40210
Why You’ll Love It Here
Join an established commercial construction company specializing in medical facilities and Class A office spaces
Work closely with company leadership and play an important role in keeping daily operations organized
Build experience across office administration, executive support, HR coordination, vendor communication, and construction operations
Work with a team that values organization, accountability, professionalism, and follow-through
Take ownership of responsibilities that directly support the team and its construction projects
Your New Role
Keep daily office and administrative operations organized and moving forward
Communicate with employees, clients, vendors, service providers, and business partners
Handle filing, data entry, recordkeeping, and document organization
Manage calendars, appointments, and scheduling logistics as assigned
Complete local business errands such as bank deposits, supply pickups, and document deliveries
Coordinate company vehicle maintenance, repairs, scheduling, and records
Support property and facility needs by coordinating maintenance requests and service providers
Assist with new-hire onboarding and employee documentation according to company procedures
Communicate with field employees and assist with routine HR administrative tasks
Order and maintain office and operational supplies
Coordinate waste management services and vendor scheduling
Help coordinate building utilities and essential services
Receive, document, organize, and distribute deliveries and packages
Order company apparel and branded materials and maintain related inventory records
Track cabinet operation inventory, materials, supplies, and documentation
Look for practical ways to improve office organization and administrative processes
Maintain accurate records while handling sensitive business and employee information appropriately
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.
Associate's degree preferred but not required
3 to 5 years of experience preferred as an Office Administrator, Administrative Assistant, Executive Assistant, Office Coordinator, or in a similar administrative role
Experience managing calendars, appointments, and scheduling
Experience with professional email correspondence and business phone communication
Strong organizational and time-management skills with the ability to manage multiple priorities
Proficiency with Microsoft Office, Outlook, and standard office technology
Strong attention to detail and accurate recordkeeping skills
Strong written, verbal, and interpersonal communication skills
Ability to handle sensitive and confidential information with discretion
Valid driver’s license
E Tabb Design Construction & Development is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #red
