People Operations Admin Executive

Who we are

Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, Livestreaming, Video production & Affiliate Management for Social Commerce plus full funnel Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.

We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital and social commerce in SEA, and experience what it takes to drive a successful ecommerce business end-to-end.

The team you will be part of

Our Talent & People Team is the heartbeat of our organization - championing a culture where people thrive and potential is unlocked. From attracting top talent and shaping employee experiences to driving development, engagement, and retention, the team plays a strategic role in building and maintaining a high-performing, empowered workforce. We are here to grow with the business and for the people behind it.

Your responsibilities will include:

1. Onboarding & Systems Setup

• Set up new joiner profiles and upload required documents (signed contracts, resume, COI, NDA) in HiBob.
• Notify IT for email and laptop readiness; send onboarding invites to new hires.
• Coordinate employee registration with the company's health insurance provider and maintain accurate enrollment records.

2. Monthly Payroll Support

• Collect and verify monthly overtime (OT) records for assigned departments.
• Calculate overtime payments and process intern salary calculations.
• Review reimbursement claims for completeness and follow up on missing receipts before submitting them for specialist review and approval.
• Track Overtime In Lieu (OIL) balances and coordinates with Heads of Departments (HODs) to obtain the required approvals.

3. Employee Admin & Office Support

• Serve as the first point of contact for employee inquiries via Odoo/email.
• Process leave requests (sick leave, birthday leave, medical certificates) and maintain non-compensation records in HiBob.
• Issue standard employee letters (employment certificates, HR requests).
• Assist with basic office facilities, parcels, and decor.

4. Offboarding

• Respond to employee resignation emails and coordinate the initial administrative steps of the resignation process.
• Notify IT for asset returns and send exit logistics details.
• Issue employment reference letters (Paklaring) within 1 week of departure.

Requirements

Who we look for - the ideal profile:

• At least 1-2 years of experience (Fresh graduates with Internship experience are encouraged to apply)
• Highly motivated, nimble and takes initiative to take up new challenges
• Self-starter and able to work independently.
• Detailed-oriented with strong organizational and administrative skills
• Must be degree qualified, preferably with a specialization in Human Resources or Social Sciences etc
• Strong command of Excel and Microsoft Tools
• Able to start work immediately or with short notice is an advantage

Benefits

In return, you will be getting

• Tackling the sophisticated people's challenges in the rapidly evolving e-commerce landscape with data insights and innovative solutions.
• You will be joining an all-star People Team that consistently raises the bar by combining the systems and processes of a small multinational with the collaborative, innovative, and agile spirit of a startup in an ever-evolving world.
• With our team’s rapid growth and the People Team launching new initiatives to enhance both employee experience and performance, you willl benefit from a wide range of opportunities for development. Our structured learning programs covering both functional skills and broader growth are designed to support you at every stage of your journey
• Our supportive culture and close collaboration between regional and local teams create a close-knit work environment which many in our team love and thrive in

We also offer

Best of Both Worlds

We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny.

Culture that Brings Out the Best

At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time.

Grow Without Limits

Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless.

Rewarding You Right

We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day.

Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties.