Project Assistant

Position Overview

We are looking for a proactive and detail-oriented Project Assistant to support project teams in planning, coordination, documentation, and project administration activities. The ideal candidate will play a key role in ensuring smooth project execution by maintaining records, tracking project progress, coordinating with stakeholders, and supporting the Project Manager in day-to-day operations.

Key Responsibilities

Project Coordination

• Assist Project Managers in the planning, execution, and monitoring of project activities.
• Coordinate with site teams, consultants, contractors, and internal departments to ensure timely completion of tasks.
• Follow up on project deliverables, approvals, and action items.
• Support project scheduling and resource coordination activities.

Documentation & Reporting

• Maintain and organize project-related documents, drawings, contracts, and correspondences.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
• Generate daily, weekly, and monthly project progress reports.
• Ensure proper version control and document management practices.

Administrative Support

• Schedule project meetings and coordinate communication among stakeholders.
• Track project milestones and maintain project calendars.
• Assist in preparing presentations, reports, and management dashboards.
• Support onboarding and coordination of project consultants and contractors.

Project Monitoring

• Monitor project status and highlight delays, risks, or issues to the Project Manager.
• Track project deliverables and maintain updated progress records.
• Assist in compiling project performance data and KPI reports.
• Support project closeout and handover documentation activities.

Procurement & Commercial Support

• Coordinate with procurement teams for material requisitions and purchase requests.
• Track vendor submissions, quotations, and delivery schedules.
• Support invoice processing and documentation for contractor and vendor payments.
• Maintain records related to budgets, purchase orders, and project expenditures.

Stakeholder Coordination

• Act as a point of contact between project teams and support functions.
• Facilitate communication and ensure timely sharing of critical project information.
• Coordinate with multiple stakeholders to ensure project activities remain on track.

Experience & Skills

• 3–4 years of experience in project coordination, project administration, or project support roles.
• Experience in construction, engineering, infrastructure, real estate, or project-based environments is preferred.
• Strong knowledge of project documentation and reporting processes.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Familiarity with project management tools such as MS Project, Primavera, or similar platforms is desirable.
• Excellent organizational, communication, and coordination skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.