Proposal Manager

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Proposal Manager based in the United States.

As a Proposal Manager, you will lead complex, high-impact proposal initiatives, overseeing the entire RFx lifecycle from initial requirements analysis to final submission. You will play a pivotal role in developing compelling, compliant, and strategically aligned proposals that support business growth, client retention, and new partnership opportunities. Working closely with sales, solution architecture, pricing, delivery, and subject matter experts, you will coordinate cross-functional contributions and ensure every submission meets client expectations and deadlines. You will transform complex service offerings into clear, persuasive, and customer-focused narratives that highlight business value and competitive differentiation. The role also involves optimizing proposal technology, maintaining a high-quality content repository, and leveraging approved AI tools to improve efficiency and content quality. This fully remote opportunity is ideal for a highly organized, detail-oriented professional who thrives in a collaborative, fast-paced environment and enjoys driving continuous improvement.

• Manage the end-to-end proposal lifecycle: Lead RFx initiatives, including requests for proposals (RFPs), requests for information (RFIs), and related bid opportunities, from kickoff and requirements analysis through drafting, reviews, approvals, and final submission.
• Coordinate complex proposal projects: Establish timelines, manage workflows, organize review cycles, assign subject matter expert responsibilities, and oversee multiple overlapping opportunities while meeting demanding deadlines.
• Ensure compliance and submission quality: Interpret client and procurement requirements, manage response instructions and scope, and verify that all submissions are complete, accurate, compliant, and delivered on time.
• Collaborate with cross-functional stakeholders: Partner with sales and account leaders, solution architects, pricing managers, delivery teams, and subject matter experts across functions and geographies to gather information and maintain progress.
• Drive stakeholder alignment and decision-making: Facilitate discussions, consolidate feedback, resolve conflicting inputs, and exercise sound judgment when prioritizing contributions or challenging recommendations under tight timelines.
• Develop persuasive proposal content: Write, edit, synthesize, and refine complex information into clear, compelling, audience-appropriate narratives that communicate service capabilities, business value, and competitive advantages.
• Oversee document quality assurance: Review and proofread proposal packages for accuracy, consistency, clarity, persuasiveness, brand alignment, and solution integrity before submission.
• Support strategic and global bids: Manage high-visibility, time-sensitive proposal opportunities across multiple regions while maintaining responsiveness, attention to detail, and consistent quality.
• Maintain and optimize proposal knowledge resources: Use Responsive RFx response software to manage the content repository, including approved responses, templates, case studies, supporting evidence, reusable content, metadata, and naming conventions.
• Leverage AI-enabled proposal tools: Use approved AI functionality to identify outdated, incomplete, missing, or underperforming content and coordinate updates with the relevant subject matter experts.
• Refine AI-generated content: Ensure AI-assisted materials are accurate, natural, human-centered, and aligned with the appropriate brand voice, audience, tone, and level of nuance.
• Drive continuous improvement: Identify and implement enhancements to proposal processes, content management practices, technology utilization, and team workflows to increase efficiency and strengthen response quality.

Requirements

• Project management expertise: Demonstrated ability to lead complex, time-sensitive projects from initiation through completion, coordinating multiple contributors and deliverables across overlapping deadlines.
• Relevant industry knowledge: Strong understanding of managed service provider (MSP) and/or recruitment process outsourcing (RPO) solutions, with the ability to understand complex outsourced workforce services, client needs, and business strategies.
• Exceptional writing and editing skills: Outstanding writing, proofreading, editing, and content-synthesis abilities, with a proven capacity to turn complex information into clear, persuasive, and professional proposal narratives.
• Proposal and compliance management: Strong understanding of RFx processes, client requirements, bid documentation, submission standards, and quality assurance practices.
• Stakeholder management: Excellent communication, facilitation, and relationship-building skills, with the ability to influence stakeholders diplomatically, build trust, resolve conflicting feedback, and maintain accountability across teams and seniority levels.
• Organizational and time management skills: Exceptional attention to detail and the ability to manage competing priorities, shifting requirements, tight deadlines, and occasional ambiguity while maintaining quality and sound judgment.
• Adaptability and continuous improvement: A proactive, flexible mindset, with the confidence to challenge existing processes constructively, recommend improvements, and respond positively to ongoing feedback.
• Proposal technology proficiency: Experience with content management or proposal response platforms such as Responsive is preferred, although experience with equivalent tools is also valuable.
• AI tool proficiency: Comfort using approved AI-enabled tools in accordance with confidentiality, data protection, and organizational AI policies, including the ability to evaluate and refine AI-generated content rather than relying on generic or formulaic output.
• Content repository management: Ability to organize and maintain large volumes of written content, reusable assets, supporting documentation, and metadata to ensure accuracy, consistency, and efficient retrieval.
• Microsoft Office proficiency: Advanced Microsoft Word skills are required, with proficiency in PowerPoint, Excel, and other standard business applications preferred.
• Collaborative working style: An approachable, positive, and professional attitude, with the ability to work effectively in a fast-moving, highly collaborative environment involving diverse teams and stakeholders.
• Communication under pressure: The ability to remain composed, responsive, and solution-oriented while managing high-visibility proposals and multiple simultaneous submission deadlines.

Benefits

• Competitive annual base salary: $61,575 to $82,100, depending on experience and geographic location.
• Comprehensive benefits package: Access to employee benefits designed to support overall professional and personal well-being, subject to position eligibility.
• Fully remote work: The flexibility to work remotely from the United States.
• Professional development opportunities: Opportunities to strengthen expertise in proposal management, strategic communications, outsourced workforce solutions, and AI-enabled content technology.
• Cross-functional collaboration: The opportunity to work with sales, solution design, pricing, delivery, and subject matter experts across teams and geographies.
• Meaningful business impact: A key role in supporting new business acquisition, client retention, account growth, and competitive positioning.
• Continuous improvement culture: Opportunities to introduce innovative processes, optimize proposal technology, and improve the efficiency and quality of bid management.
• Inclusive work environment: A workplace that values collaboration, integrity, diversity, equity, and inclusion.