Recruiting Coordinator
On-site Sunnyvale, California, United States Contract 2+ yrs
Please note: this is a 12-month contract position.
The Recruiting Coordinator supports the day-to-day execution of LTA’s recruiting process by coordinating interviews, managing candidate and hiring-manager logistics, maintaining recruiting data and documentation, and ensuring a consistent and professional candidate experience. The role partners closely with recruiters and hiring managers to keep recruiting activities organized, timely, and accurate.
Responsibilities:
- Coordinate the full interview process, including scheduling, candidate communication, interviewer logistics, onsite preparation, and day-of candidate support.
- Own the candidate experience from interview scheduling through pre-employment, ensuring timely communication, professionalism, and a consistent experience across locations.
- Support onsite recruiting activities, candidate visits, interview-day logistics, and coordination with hiring teams, Office Managers, and facilities as needed.
- Maintain accurate recruiting records, interview documentation, requisition data, candidate status, and hiring documentation in the ATS and related systems.
- Prepare and maintain recruiting reports, dashboards, trackers, and hiring-status updates for the Talent team and hiring leaders.
- Support immigration and work-authorization coordination for candidates and new hires in partnership with HR and outside counsel.
- Support offer, background-check, pre-employment, and onboarding handoffs to ensure a smooth transition from candidate to employee.
- Identify repetitive administrative work and support automation, workflow improvements, templates, and process enhancements across recruiting operations.
- Maintain recruiting SOPs, interview materials, candidate templates, and documentation standards.
- Provide operational support for career fairs, recruiting events, agency coordination, referral programs, and other talent-acquisition initiatives.
Qualifications:
- 2+ years of experience in recruiting coordination, talent acquisition operations, HR coordination, or a similar role.
- Experience coordinating complex interview schedules across multiple interviewers, teams, and locations.
- Strong written and verbal communication skills, with the ability to provide a professional and responsive candidate experience.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Experience using an applicant tracking system and maintaining accurate recruiting data and documentation.
- Comfortable working with spreadsheets, reports, trackers, and recruiting metrics.
- Experience supporting offers, background checks, pre-employment activities, or onboarding coordination.
- Ability to work effectively with recruiters, hiring managers, candidates, and cross-functional teams.
- Comfortable working in a fast-paced environment where priorities may shift quickly.
- Strong judgment and discretion when handling confidential candidate and employee information.
- Ability to identify process gaps and improve recruiting workflows, templates, and administrative processes
Preferred Qualifications
- Experience supporting recruiting in a startup, aerospace, manufacturing, engineering, or other technical environment.
- Experience coordinating onsite interviews and candidate visits.
- Familiarity with immigration or work-authorization coordination.
- Experience with recruiting events, career fairs, employee referral programs, or agency coordination.
- Experience using automation or AI tools to improve recruiting workflows and administrative efficiency
Compliance Requirements:
- Background check clearance
- Drug Test clearance wherever applicable
What We Offer!
- Relocation assistance
- Excellent medical, dental, and vision insurance through a PPO plan (100% premium paid for individuals, ~70% for dependents)
- Company-paid life, AD&D, long-term disability, and short-term disability insurances
- Parental leave
- Generous PTO + 10 paid holidays
- 401(k) matching up to 6%
- Lunch and snacks provided every day, including accommodations for all dietary restrictions
- Monthly wellness stipend
- Monthly cell phone stipend
- Yearly education stipend to obtain certifications or take classes in your field
- Fun events, swag, and the occasional airship ride
- An opportunity to change the world and work with some of the smartest and the most talented experts from different fields
LTA Research & Exploration welcomes all candidates to apply including those with limited experience. We understand that candidates with a growth mindset and passion for working on the next chapter in aviation advancement can outweigh experience alone. We celebrate diverse origins and journeys and understand their importance in developing new technology. Rooted in our humanitarian mission, we want to serve the entire globe and have a team that represents those we wish to serve.
Lighter Than Air is an equal opportunity employer. All applicants are considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran status or any other discriminatory factors prohibited by law.
LTA Research & Exploration welcomes all candidates to apply including those with limited experience. We understand that candidates with a growth mindset and passion for working on the next chapter in aviation advancement can outweigh experience alone. We celebrate diverse origins and journeys and understand their importance in developing new technology. Rooted in our humanitarian mission, we want to serve the entire globe and have a team that represents those we wish to serve.
Lighter Than Air is an equal opportunity employer. All applicants are considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran status or any other discriminatory factors prohibited by law.