Founded in 2015 in London, FLOWERBX is a luxury floral design house with studios across London, New York, Los Angeles, and Dubai. With clients including Gucci, Chanel, and Tiffany & Co., we're known for setting the standard in fashion-led floral design.

FLOWERBX is seeking an experienced Book Keeper professional to join our B2C / B2B / FInance team on a 6 month maternity cover contract, with the possibility of extension reviewed at the end of the contract term.

Reporting to the Head of Finance, the Experienced Book Keeper will be responsible for the entire Accounts Receivable function, ensuring invoices are sent out efficiently and cash is collected in a timely manner. You will act as an important business partner across the company, working with the B2B team to ensure that invoices are sent with correct details and in a timely manner.

Key Responsibilities Include:

Accounts Receivable

Reconcile UK, US and UAE bank accounts daily via Xero Software
Raise, review, approve and issue all invoices on behalf of the B2B team, liaising with them to ensure correct wording and the right contact
Send weekly statements of account to key customers
Prepare and distribute a weekly AR report to the B2B team
Identify balances requiring chasing and independently manage the chasing process, escalating issues to the Head of Finance or CFO as needed
Chase remittances for unallocated funds received
Perform customer reconciliations and maintain accurate customer data, resolving any historic discrepancies
Reconcile Stripe/PayPal receipts and maintain a robust process to confirm the correct cash is being collected
Respond to customer and internal queries within 7 hours
Handle ad hoc queries in a timely manner (e.g. adding PO numbers to invoices once issued)
Business partner with the B2B team to help re-engage unresponsive customers
Manage new customer set-up, ensuring the new customer form is completed before invoices are issued

Accounts Payable

Own the entire Accounts Payable function, including:

Bank and supplier-statement reconciliations
Purchase invoice processing
Month-end reconciliation
Managing the Outlook inbox and responding to queries within 24 hours

High-volume, business-as-usual work across three international companies
Reconcile monthly supplier statement
Intercompany Recs

Additional Responsibilities

Must be willing to work in a small team and be prepared to be flexible and assist the team with other work as required
Assist with invoice coding of daily invoice received from key flower supplier
Attach credit card receipts from the team into the accounting system

The Ideal Candidate:

Essential

Strong Xero reconciliation experience
Experience managing the entire AR & AP function independently
A strong communicator and who is always ready to help the team
Proficient in Microsoft Excel and Microsoft Outlook
Able to work independently

Desirable

Experience with ApprovalMax, Dext, and/or Bill.com; PLEO experience is a bonus but not required
Accounting qualification, or actively working towards one
Hands-on experience using AI tools ( to speed up bookkeeping tasks, reduce manual data entry.

What We're Looking For

A genuine interest in building a career in finance, with the drive to fully commit to a rapidly-scaling business
Commercially minded, with an interest in the product/category space
Collaborative and personable, with strong communication skills when working with non-financial colleagues
Flexible and responsive, comfortable liaising with teams across the UK / US / UAE and reacting quickly to issues
Willing to attend the London North Acton warehouse for occasional team days

A chance to grow and develop yourself alongside an exciting progression path with a fast paced, growing business
A monthly flower subscription and discounted products
25 days' annual leave + bank holidays
Optional Life Insurance
Optional Health and Dental Insurance
Monthly coworking budget
Day-off for your birthday
Time off to support your favourite charity

FLOWERBX

Open Vacancies (1)

Experienced Book Keeper - Maternity Leave Cover