Experienced Book Keeper - Maternity Leave Cover
Founded in 2015 in London, FLOWERBX is a luxury floral design house with studios across London, New York, Los Angeles, and Dubai. With clients including Gucci, Chanel, and Tiffany & Co., we're known for setting the standard in fashion-led floral design.
FLOWERBX is seeking an experienced Book Keeper professional to join our B2C / B2B / FInance team on a 6 month maternity cover contract, with the possibility of extension reviewed at the end of the contract term.
Reporting to the Head of Finance, the Experienced Book Keeper will be responsible for the entire Accounts Receivable function, ensuring invoices are sent out efficiently and cash is collected in a timely manner. You will act as an important business partner across the company, working with the B2B team to ensure that invoices are sent with correct details and in a timely manner.
Key Responsibilities Include:
Accounts Receivable
- Reconcile UK, US and UAE bank accounts daily via Xero Software
- Raise, review, approve and issue all invoices on behalf of the B2B team, liaising with them to ensure correct wording and the right contact
- Send weekly statements of account to key customers
- Prepare and distribute a weekly AR report to the B2B team
- Identify balances requiring chasing and independently manage the chasing process, escalating issues to the Head of Finance or CFO as needed
- Chase remittances for unallocated funds received
- Perform customer reconciliations and maintain accurate customer data, resolving any historic discrepancies
- Reconcile Stripe/PayPal receipts and maintain a robust process to confirm the correct cash is being collected
- Respond to customer and internal queries within 7 hours
- Handle ad hoc queries in a timely manner (e.g. adding PO numbers to invoices once issued)
- Business partner with the B2B team to help re-engage unresponsive customers
- Manage new customer set-up, ensuring the new customer form is completed before invoices are issued
Accounts Payable
- Own the entire Accounts Payable function, including:
- Bank and supplier-statement reconciliations
- Purchase invoice processing
- Month-end reconciliation
- Managing the Outlook inbox and responding to queries within 24 hours
- High-volume, business-as-usual work across three international companies
- Reconcile monthly supplier statement
- Intercompany Recs
Additional Responsibilities
- Must be willing to work in a small team and be prepared to be flexible and assist the team with other work as required
- Assist with invoice coding of daily invoice received from key flower supplier
- Attach credit card receipts from the team into the accounting system
The Ideal Candidate:
Essential
- Strong Xero reconciliation experience
- Experience managing the entire AR & AP function independently
- A strong communicator and who is always ready to help the team
- Proficient in Microsoft Excel and Microsoft Outlook
- Able to work independently
Desirable
- Experience with ApprovalMax, Dext, and/or Bill.com; PLEO experience is a bonus but not required
- Accounting qualification, or actively working towards one
- Hands-on experience using AI tools ( to speed up bookkeeping tasks, reduce manual data entry.
What We're Looking For
- A genuine interest in building a career in finance, with the drive to fully commit to a rapidly-scaling business
- Commercially minded, with an interest in the product/category space
- Collaborative and personable, with strong communication skills when working with non-financial colleagues
- Flexible and responsive, comfortable liaising with teams across the UK / US / UAE and reacting quickly to issues
- Willing to attend the London North Acton warehouse for occasional team days
- A chance to grow and develop yourself alongside an exciting progression path with a fast paced, growing business
- A monthly flower subscription and discounted products
- 25 days' annual leave + bank holidays
- Optional Life Insurance
- Optional Health and Dental Insurance
- Monthly coworking budget
- Day-off for your birthday
- Time off to support your favourite charity
