Quotations Specialist

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Quotations Specialist based in the United States.

Join a customer-focused team supporting renovation projects across the multifamily housing and hospitality industries. In this role, you will develop accurate, competitive quotations that help customers, contractors, and sales teams successfully deliver complex construction projects. You will interpret project specifications, construction drawings, and bills of materials while coordinating with vendors to secure reliable pricing, product availability, and lead times. Your expertise will help improve pricing strategies, protect profit margins, and streamline quotation processes. Working closely with sales, project management, and internal stakeholders, you will manage multiple opportunities in a deadline-driven environment. This fully remote opportunity offers the chance to apply your estimating expertise, strengthen supplier relationships, and contribute to meaningful customer and business outcomes.

• Quotation Development: Review project specifications, scopes of work, construction drawings, sketches, blueprints, bills of materials, and sample layouts to prepare accurate, detailed, and competitive quotations.
• Pricing Strategy and Recommendations: Provide pricing guidance and consultative support to sales representatives, project managers, and leadership teams to strengthen competitive positioning and achieve profitability objectives.
• Vendor Coordination: Collaborate with suppliers to obtain accurate product pricing, confirm availability, establish lead times, and ensure quotations reflect current market conditions.
• Complex Project Management: Independently manage high-value and technically complex quotation opportunities, including interpreting detailed specifications and coordinating with multiple suppliers.
• Customer and Sales Support: Deliver completed quotations to sales representatives, customers, builders, and contractors while ensuring proposals meet project requirements and customer expectations.
• Pricing and Market Analysis: Evaluate quotation trends, pricing discrepancies, product offerings, and market conditions to identify opportunities for margin improvement and more effective pricing decisions.
• Process Improvement: Follow established standard operating procedures while identifying opportunities to improve quotation accuracy, operational efficiency, reporting, and overall workflow.
• Cross-Functional Collaboration: Contribute to initiatives involving pricing strategy, quotation processes, system enhancements, and operational excellence by working with internal teams and relevant stakeholders.
• Communication and Reporting: Participate in team meetings, communicate project updates and potential concerns to management, and maintain clear communication throughout the quotation process.
• Product Knowledge: Apply knowledge of building fixtures, product features, benefits, and applications to recommend appropriate solutions for multifamily and hospitality renovation projects.

Requirements:

• Professional Experience: At least 3 years of experience in construction-related quotations, estimating, or a closely related field.
• Estimating and Quotation Software: Experience with PlanSwift, QuoteSoft, BidTracer, Salesforce, or similar estimating and customer relationship management platforms is an advantage.
• Microsoft 365 Proficiency: Advanced proficiency with Microsoft 365 applications, particularly Excel, Outlook, and Teams.
• Construction Documentation: Ability to interpret complex construction drawings, blueprints, specifications, scopes of work, bills of materials, and customer requirements with minimal supervision.
• Pricing and Financial Analysis: Demonstrated ability to analyze pricing structures, evaluate profit margins, assess financial impacts, and support commercially sound business decisions.
• Product Expertise: Strong knowledge of relevant building fixture products, including their features, benefits, applications, and suitability for different renovation projects.
• Vendor and Stakeholder Management: Ability to establish productive working relationships with suppliers, sales teams, project managers, and customers to obtain information and deliver accurate quotations.
• Time Management and Organization: Excellent organizational skills and the ability to prioritize multiple quotation requests, manage competing deadlines, and maintain accuracy in a fast-paced environment.
• Communication Skills: Strong written and verbal communication skills, with the ability to explain technical specifications and pricing information clearly to both technical and nontechnical audiences.
• Problem-Solving and Adaptability: A proactive, analytical approach to identifying discrepancies, resolving quotation challenges, and improving processes.
• Teamwork and Customer Service: A service-oriented, collaborative, and enthusiastic professional who learns quickly, communicates effectively, and remains focused on customer satisfaction and business objectives.

Benefits:

• Competitive Compensation: Estimated pay range of $3,075.30–$6,783.70 per month, depending on qualifications, experience, and work location. Actual compensation may vary, and starting pay may be higher where required by state or local regulations.
• Bonus and Incentive Opportunities: Eligibility for a bonus or incentive plan.
• Remote Work Flexibility: Fully remote work within the United States. A hybrid arrangement may be available for candidates located near the employer's headquarters in Newport News, Virginia, subject to company policy.
• Healthcare Coverage: Medical, dental, and vision benefits designed to support employees' health and well-being.
• Mental Health Support: Access to mental health coverage and resources.
• Retirement Benefits: A 401(k) retirement plan with employer matching contributions.
• Paid Time Off: Paid leave to support rest, personal commitments, and work-life balance.
• Life Insurance: Life insurance benefits for additional financial protection.
• Paid Parental Leave: Support for employees and their families during important life transitions.
• Family-Building Benefits: Inclusive benefits supporting family-building needs.
• Gender-Affirming Benefits: Access to benefits designed to support diverse employee needs.
• Associate Discounts: Access to employee discounts on eligible products and services.
• Community Engagement: Opportunities to participate in community involvement and philanthropic initiatives.
• Holistic Well-Being: A broad benefits offering designed to support employees' physical, mental, and financial well-being.