Executive Marketing Coordinator

We are looking for a highly organized and proactive Executive Coordinator, Marketing to support executive-level coordination, marketing initiatives, events, and special projects.

This is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The ideal candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision.

This person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully.

Key Responsibilities

• Coordinate conferences, receptions, meetings, and other company events.
• Research and book venues, hotels, restaurant reservations, and other event-related services.
• Coordinate hotel room blocks, executive travel arrangements, schedules, and reservations.
• Support executive attendees before and during conferences, meetings, and events.
• Ensure meeting and conference rooms are properly prepared with required supplies, catering, refreshments, breaks, and AV equipment.
• Coordinate vendors, venues, printers, and other external partners as needed.
• Manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials.
• Create and update presentations, slides, and branded decks based on general d